Accounts Assistant West Midlands

Accounts Assistant West Midlands

  • Post Date:November 30, 2016
  • Views4085
0 Applications
Derry Street, London, United Kingdom
Job Description

Job Title: Accounts Assistant

Base: Tipton Head Office

Hours: 9am-2pm

Managerial Accountability: Registered Manager

Details of Special Conditions: N/A


Job Summary:

As an integral part of the team working alongside the Company Accountant, the Accounts Assistant will be responsible for maintaining an efficient and accurate finance function within the Company.
• Sales and Purchase Ledger , update Sage accounting system.
• Sales ledger – ensure invoices are raised / posted accurately and in a timely manner.
• Purchase ledger – obtain authorisation from the appropriate person for all purchase invoices.
• Where any discrepancies or issues arise with sales and purchase invoices, raise this with the Financial Accountant in order that a timely resolution can be identified.
• Nominal ledger – process payment runs to suppliers/service users based on invoices approved for payment by the Managing Director.
• Responsibility for petty cash including maintenance of petty cash records and completion of a cash reconciliation at each month end.
• Banking of Company cheques and cash received.
• Reconciliation of the credit card account.
• Monthly and Year-end Accounts, ensure the Trial Balance is up to date at each month end and prepare relevant reports for review by the Financial Accountant and / or the Managing Director.
• Preparing the monthly bank reconciliation for review by the Financial Accountant.
• Assist the Financial Accountant in preparing the Year-end audit file to ensure that all information is ready and available in time for the statutory audit.
• Credit Control, regularly review debtors for the Company and liaise with the Financial Accountant to ensure credit control procedures are implemented.
• Payroll, process monthly payroll ensuring employees hours, travel times, holidays, sick pay are correctly recorded, calculated and processed.
• Check expenses and receipts to ensure they’re accurately recorded and the supporting documentation is adequate i.e. VAT invoice where applicable.
• Ensure that expenses comply with HMRC legislation and raise any queries with the Financial Accountant in a timely manner.
• Answer incoming calls to the Company in a friendly and professional manner, including taking calls about the Care Services
• Open post each day and distribute to the appropriate members of staff.
• Monitoring office supplies and ordering / purchasing supplies as required.
• Maintain stocks of stationery and re-order when required.
• Co-ordinating maintenance of the photocopier.
• Servicing meetings with drinks and food as required.
• Any other duties as required to maintain a safe, clean and happy office environment.
• Assist the Financial Accountant, Managing Director and Registered Manager with any other duties as required.
• Hard-working and enthusiastic individual who will be reliable and work well within a small and friendly team.


This post is one of continual development. The job description is intended as a guide to the principle duties and responsibilities of the post and complements individual objectives set in line with the Companies annual business objectives. Responsibilities will be reviewed periodically in line with service priorities and duties may change or new duties be introduced after consultation with the post holder.

Health and Safety:

The Company attached the greatest importance to the health and safety of its employees. You are expected to make yourself aware of and comply with the Companies Health and safety policies, a copy of which is retained by your line manager.


During the course of your employment you may seem hear or have access to, information on matters of a confidential nature relating to the work of the Company or to the health and personal affairs of service users and employees. Under no circumstances should such information be divulged or passed on to any unauthorised person(s) or organisations.

Person Specification:

Post Title: Administration Apprentice

1. Education/Qualifications

Minimum of 4 GCSE’s or equivalent (this must include A-D in Maths and English language or equivalent)
Competent user of computer software packages in particular Microsoft Office packages, Sage, databases, spreadsheets.
AAT Qualified or equivalent


2. Previous Experience

A track record of high levels of attendance and punctuality
Previous accounting work experience
3. Knowledge, Skills & Abilities
Competent to process all aspects of accounting tasks accurately following instructions
Good interpersonal and communication skills
Ability to deliver tasks and work to deadlines
Confidence and ability to establish effective working relationships

4. Additional Requirements
A willingness to develop and respond positively to change
A commitment to take responsibility for self development
A positive ‘can do’ attitude
Respect for confidentiality
Ability to work with limited supervision but seek advice when appropriate
To have a professional appearance


For more information on this Senior Support Worker job opportunity please apply now.

• Contact: Lisa Johnson
• Reference: PHR-bham-lj935251
• Job ID: 08125632